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DIBBS Data Dictionary

This document describes the fields available on the DIBBS API endpoints (/api/dibbs/rfqs/, /api/dibbs/rfps/, /api/dibbs/awards/). For filtering, ordering, and pagination, see the DIBBS API Reference.

Overview

DIBBS is the DLA Internet Bid Board System — the Defense Logistics Agency's board for small-purchase requests for quote (RFQs), larger solicitations (RFP/IFB), and awards. Every record is scoped to a National Stock Number (NSN) or manufacturer part number. All three resources are keyed by a synthetic uuid and carry an organization relation (always DLA).

Note: The full field set on each resource is available via the shape query parameter. See Response Shaping for details.

Open/closed is derived

RFQs and solicitations expose an is_open boolean and an open filter, both derived at query time from the record's closing date (return_by_date for RFQs, closes_date for solicitations). A passed or missing date is not open. Because it is derived, a record simply reaching its closing date does not change the stored row (and does not fire a webhook alert). Awards have no open/closed lifecycle.

Awards are line items

A DIBBS award record is one line item, not a whole award. total_contract_price is the order's total, replicated on every line item of that order — never SUM() it across records. To total spend, count each order once (dedupe by award_number + delivery_order_number). See the API reference warning.

RFQ fields (/api/dibbs/rfqs/)

Field Type Description Source
uuid String (UUID) Synthetic primary key; the detail lookup value. Tango
solicitation String DLA solicitation number, e.g. SPE1C126Q0337. DIBBS
solicitation_formatted String Formatted solicitation number (detail default only). DIBBS
purchase_request String Purchase request number (second half of the natural key). DIBBS
nsn String National Stock Number. DIBBS
part_number String Manufacturer part number. DIBBS
nomenclature String Item nomenclature / description. DIBBS
quantity Integer Quantity requested. DIBBS
unit_of_issue String Unit of issue. DIBBS
set_aside String Set-aside flag (Y / N; other values normalize to null). DIBBS
status_code String 11-character composite DIBBS status code, e.g. DLK00L1N000. DIBBS
return_by_date Date RFQ close date. Drives is_open. DIBBS
issue_date Date DIBBS archive date (newest-wins arbitration signal). DIBBS
is_open Boolean Computed: whether the RFQ is still accepting quotes today. Tango
document_url String Link to the RFQ document. DIBBS
organization Object Buying organization (DLA), as the canonical 7-key office payload. Detail default only. Tango

Solicitation (RFP) fields (/api/dibbs/rfps/)

Field Type Description Source
uuid String (UUID) Synthetic primary key; the detail lookup value. Tango
solicitation String Solicitation number (null on pending NEW postings). DIBBS
nsn String National Stock Number. DIBBS
part_number String Manufacturer part number. DIBBS
nomenclature String Item nomenclature / description. DIBBS
buyer_code String DLA buyer code. DIBBS
issued_date Date DIBBS posting date (newest-wins arbitration signal). DIBBS
closes_date Date Solicitation close date. Drives is_open. DIBBS
is_open Boolean Computed: whether the solicitation is still accepting offers today. Tango
document_url String Link to the solicitation document. DIBBS
tech_docs_url String DLA TDMT technical-data-package link, when present. DIBBS
organization Object Buying organization (DLA), as the canonical 7-key office payload. Detail default only. Tango

Award fields (/api/dibbs/awards/)

Field Type Description Source
uuid String (UUID) Synthetic primary key; the detail lookup value. Tango
award_number String Award (order) number. Order-scoped. DIBBS
delivery_order_number String Delivery-order number (null on basic awards). Order-scoped. DIBBS
delivery_order_counter String Delivery-order counter (null on basic awards). Order-scoped. DIBBS
nsn String National Stock Number (line-item-scoped; mutually exclusive with part_number). DIBBS
part_number String Manufacturer part number (line-item-scoped). DIBBS
purchase_request String Purchase request number (line-item-scoped). DIBBS
nomenclature String Item nomenclature / description. DIBBS
awardee_cage String Awardee CAGE code (populated on every award row). Order-scoped. DIBBS
total_contract_price Decimal Order total, replicated per line item — never summable across rows. Null on ~3.5% of rows. DIBBS
total_contract_price_text String Raw price cell verbatim (e.g. See Award Doc) when non-numeric. DIBBS
award_date Date Award date. DIBBS
posted_date Date DIBBS posting date (newest-wins arbitration signal). DIBBS
last_mod_posting_date Date Last modification posting date (detail default only). DIBBS
solicitation String Solicitation number (present on ~35% of awards). Order-scoped. DIBBS
awardee Object Resolved Tango entity (uei, cage_code, legal_business_name); null when the CAGE is unresolved. Tango
organization Object Buying organization (DLA), as the canonical 7-key office payload. Detail default only. Tango

Expansions (via shape)

  • organization(*) (all three) → organization_id, office_code, office_name, agency_code, agency_name, department_code, department_name — always DLA.
  • awardee(*) (awards only) → uei, cage_code, legal_business_name from the resolved entity.

Data Sources

  • DIBBS — the DLA Internet Bid Board System (RFQ, solicitation, and award records).
  • Tango — uuid, is_open, the resolved organization and awardee, and arbitration/normalization.

Usage Notes

  • Detail lookup is by uuid on all three resources.
  • search covers nomenclature, NSN, part number, and solicitation number (awards also include award number).
  • Alerts cover RFQs and solicitations (dibbs_rfq, dibbs_rfp query types); awards are not alertable. See Webhooks.
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